AI-Powered Meeting Automation

Automated Meeting Booking Agents That Do the Work for You

We use a smart blend of AI agents, automation tools, and calendar integrations to turn warm leads into booked meetings — fast. No chasing, no back-and-forth. Just qualified prospects, real-time scheduling, and meetings that land directly in your diary.

  • Turn warm leads into meetings in 24 hours
  • Zero back-and-forth scheduling emails
  • Real-time calendar integration
  • Qualified prospects only

Meeting Schedule

9:00 AM

Product Demo - TechCorp

confirmed

11:30 AM

Strategy Call - StartupXYZ

confirmed

2:00 PM

Discovery Meeting - Enterprise Co

pending

4:30 PM

Follow-up Call - Growth Inc

confirmed

87%

Booking Rate

24h

Avg. Response

Intelligent Booking Automation

Our AI agents don't just schedule meetings—they qualify leads, handle objections, and optimise every interaction to maximise your booking rate.

AI-Powered Lead Qualification

Smart agents analyse prospect behaviour, engagement history, and intent signals to identify the highest-quality leads ready for meetings.

  • Behavioural analysis
  • Intent scoring
  • Lead prioritisation
  • Quality filtering

Intelligent Conversation Flow

Natural language processing handles all scheduling conversations, objection handling, and follow-ups with human-like responses.

  • Natural conversations
  • Objection handling
  • Context awareness
  • Multi-channel support

Real-Time Calendar Sync

Seamless integration with all major calendar platforms ensures accurate availability and prevents double-bookings across multiple calendars.

  • Multi-calendar sync
  • Availability detection
  • Time zone handling
  • Buffer time management

Smart Automation Workflows

Custom automation sequences handle different prospect types, meeting purposes, and follow-up requirements automatically.

  • Custom workflows
  • Conditional logic
  • Multi-step sequences
  • Personalized messaging

24/7 Scheduling Assistant

Round-the-clock availability ensures prospects can book meetings anytime, capturing opportunities that would otherwise be missed.

  • Always available
  • Instant responses
  • Global time zones
  • Weekend coverage

Machine Learning Optimization

Continuous learning from booking patterns, response rates, and meeting outcomes to improve conversion rates over time.

  • Pattern recognition
  • Response optimisation
  • Conversion tracking
  • Performance insights

How Our AI Agents Work

From lead qualification to meeting confirmation, our intelligent automation handles every step of the booking process with precision and personalisation.

01

Lead Qualification

AI agent analyses lead quality, engagement history, and buying signals to determine meeting readiness.

  • Behavioral scoring
  • Intent analysis
  • Qualification criteria
  • Priority ranking
01
02

Intelligent Outreach

Personalized conversation flows initiate contact with qualified leads using natural language processing.

  • Personalized messaging
  • Multi-channel outreach
  • Context awareness
  • Objection handling
02
03

Smart Scheduling

Real-time calendar integration finds optimal meeting times while handling time zones and preferences.

  • Calendar sync
  • Availability matching
  • Time zone handling
  • Preference learning
03
04

Meeting Confirmation

Automated confirmations, reminders, and prep materials ensure high show rates and productive meetings.

  • Auto confirmations
  • Smart reminders
  • Prep materials
  • Show rate optimisation
04

Seamless Integrations

Connect with your existing tools and workflows. Our AI agents work with all major platforms to ensure smooth operation without disrupting your current setup.

Calendar Platforms

  • Google Calendar
  • Outlook
  • Apple Calendar
  • Calendly
  • Acuity Scheduling

CRM Systems

  • Salesforce
  • HubSpot
  • Pipedrive
  • Zoho CRM
  • Monday.com

Communication Tools

  • Slack
  • Microsoft Teams
  • Discord
  • WhatsApp
  • SMS

Email Platforms

  • Gmail
  • Outlook
  • Mailchimp
  • SendGrid
  • ConvertKit

Meeting Tools

  • Zoom
  • Google Meet
  • Microsoft Teams
  • WebEx
  • GoToMeeting

Automation

  • Zapier
  • Make
  • IFTTT
  • Microsoft Power Automate
  • n8n

Integration Performance

Real-world results from our integrated booking system

500+
Supported Integrations
99.9%
Uptime Reliability
<2min
Setup Time
24/7
Sync Monitoring

Proven Results

Our AI-powered booking agents deliver measurable improvements in meeting quality, quantity, and conversion rates.

87%

Average Booking Rate

Qualified leads converted to meetings

24h

Average Response Time

From initial contact to meeting booked

3.2x

More Qualified Meetings

Compared to manual scheduling

94%

Meeting Show Rate

Confirmed meetings actually attended

What Our Clients Say

"

Our booking rate increased by 150% within the first month. The AI agents handle everything perfectly.

SC

Sarah Chen

VP of Sales

TechFlow Solutions

"

We went from 3-4 meetings per week to 15-20. The time savings alone paid for itself immediately.

MR

Marcus Rodriguez

Business Development

Growth Dynamics

"

The qualification process is incredible. We only get meetings with prospects who are actually ready to buy.

ET

Emma Thompson

Head of Revenue

ScaleUp Inc

Ready to Transform Your Booking Process?

Turn More Leads Into Booked Meetings

Stop chasing prospects and start focusing on closing deals. Our AI agents handle the entire booking process while you focus on what matters most.

87% average booking rate with qualified leads
24-hour average response time
94% meeting show rate
3.2x more qualified meetings than manual scheduling
24/7 Support
Setup in 24 Hours
No Long-term Contracts
Get In Touch

Contact Us Today

We design, build, and deploy AI-powered solutions that automate, optimise, and scale your business.

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RoodtSquared Technologies provides an end-to-end platform for the creation and deployment of AI-powered smart sensor devices, giving customers 100% ownership while handling the complete technological development.

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ROODTSQUARED LTD - Company number: 16763723

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